Think about an average day of work or even just an hour. What do you do during that day or a specific hour? Most likely, we all have to admit that we spend time on tasks that wouldn’t be considered productive.
Most employees spend a considerable amount of time doing everything but actually working. They may spend this time doing something as simple as getting lost in thought or something as deliberate as repetitively checking social media, chatting with coworkers, making travel plans or taking care of personal business like paying bills.
Often, our work seems to monopolize more and more of our time. The activities we generally would accomplish away from the office begin to monopolize our work, creating a vicious cycle where the two continue to cut into each other. However, the same can also be said for our personal lives. Many employees bring work projects home, which takes away from our time off; this makes us feel like we are working constantly. To some degree, we are. The lines between our work life and personal life seem to blur as they extend into each other.
How do we stop this overflow? What if we picked up the pieces of our personal life and work life and put each item in its place, redrawing a more definitive line between the two areas. While this may not be feasible in every case, it would allow many of us to make a significant difference in our productivity and wellbeing. So how do we get there? As management and HR professionals, we can take several key steps toward redefining work and personal life to help employees to separate the two.
Typical productivity comes in short bursts, not in long, drawn-out periods of time. Between those bursts is where we commonly find ourselves getting lost in distractions. In many cases, management and HR have the ability to step in and make changes to discourage distractions. Changes can be as simple as communicating and enforcing policies that reduce distractions. Management and HR professionals can assist by creating an incentive or rewarding those who stay on task.
Some employers have policies banning the use of personal communication devices, email, or Internet for personal use. Others block social-media sites or monitor the websites visited by their employees. In certain situations, all of these methods may prove valuable, although their overuse could affect or even debilitate a company’s culture. This is where it is important for HR and management to maintain a clear understanding of their organization’s culture. They must also be able to communicate effectively with employees to give them clear expectations and guidelines.
No two company cultures are the same. Every organization should approach the minimization of distractions in a way that will be best for the culture of their specific organization. In taking this approach, organizations will be able to minimize the amount of time wasted by employees throughout the workday. As a result, companies will experience higher levels of productivity and even morale, especially when eliminating time-wasting allows personal time to remain separate from work. Maintaining a healthy work-life balance is important, but in determining the amount of time and effort to spend on each aspect, employees will be encouraged to separate each aspect of work-life and personal life more effectively.
Jessica Miller-Merrell, SPHR, is an author, speaker, Human Resources professional, and workplace social media expert who has a passion for recruiting, training, and all things social media. She is the president and CEO of Xceptional HR, and a leader in the HR community with more than 12 years of industry experience. The author of Tweet This! Twitter for Business, Jessica was named by HR Examiner as the second most influential recruiter on the Internet and the seventh most powerful woman on Twitter. She is a columnist for both SmartBrief and The Huffington Post, in addition to Blogging4Jobs and Human Resources One on One. Jessica has been interviewed for professional articles in CIO Magazine, Entrepreneur Magazine, SHRM’s HR Magazine, and on CBS. Jessica earned a Senior Professional in Human Resources designation in 2008, and holds a bachelor’s degree in Anthropology and Business from Kansas State University. Originally from a small town in Kansas, Jessica currently lives near Oklahoma City with her husband, Greg and daughter, Ryleigh.